How to Build Project Management Tool on Webflow, Wized, and Xano
A project management tool helps teams plan, track, and manage tasks and projects efficiently. Using Webflow for the frontend, Wized for interactivity, and Xano for robust backend management, you can build a solution that streamlines collaboration, scheduling, and task tracking for teams of all sizes.
User Flow and Project Scope
To kick things off, we need to set a clear scope and requirements. I recommend creating a user flow that maps out the main app functions and core business logic. This way, we’re clear on the size and complexity of the project from the start.
After defining the flow, we’ll compile everything into a Product Requirements Document (PRD). This document will outline what’s included in the first version and what isn’t, so we stay aligned and keep things moving smoothly.
Typical users for your Project Management Tool
Project Managers: Plan projects, assign tasks, and track team progress.
Team Members: View and update task progress, communicate with teammates.
Clients (Optional): Review project updates and view timelines.
Main user flows for your Project Management Tool
Task Management: Allows users to create, assign, and update tasks.
Project Tracking: Provides real-time updates on project progress.
Client Dashboard: Clients view project timelines, milestones, and updates.
Messaging System: Allows project managers to communicate with clients directly.
Admin Dashboard: Manages projects, users, and permissions across the app.
Project Analytics: Provides insights into productivity, task completion rates, and timelines.
Database Structure on Xano
To build an efficient and scalable Project Management Tool, we’ll design a flexible database structure on Xano. Even if not all features are in the initial version, this structure will make it easier to expand and adapt as the app grows.
UX & UI Design
Frontend Development in Webflow
Webflow gives us a powerful platform for frontend development, allowing us to achieve pixel-perfect design and faster results compared to traditional development methods. Using Webflow’s visual editor for HTML and CSS, we’ll speed up the build process while maintaining flexibility.
API and Logic Creation in Xano
Once the planning is complete, or even alongside frontend development, we’ll build the app’s core logic in Xano. Here, we’ll create the APIs to connect the backend with the frontend securely. Xano’s visual interface supports everything from database management to API creation and server-side logic, so we can handle complex workflows as needed.
Connect Frontend and Backend with Wized
Wized allows us to bring all the business logic, workflows, and APIs created in Xano into the Webflow frontend. Wized supports both visual JavaScript development and custom code if needed, giving us flexibility to include standard JavaScript libraries and meet specific requirements.
Quality Assurance Process
Quality assurance is essential to make sure everything works perfectly before launch. Our team will do thorough testing, and I encourage you to participate in the review as well. This way, we can ensure the app meets your expectations and provides a smooth experience for your users.
Conclusion
Creating Project Management Tool involves more than just putting features together—it’s about building something scalable, efficient, and secure. By following this structured development process and using tools like Webflow, Wized, and Xano, we’ll have a strong foundation. Working with experienced professionals and prioritizing QA will ensure the app’s success. Check out our case studies to see similar projects we’ve brought to life and what’s possible for your vision.
